7 Best Mokapen Alternatives for Small Teams in 2026
Your team just grew from two to three people. That's great - until you realize Mokapen's free plan caps at 2 users, and the Small plan costs EUR37/month. Not the EUR9/month that GetApp and Software Advice list. Every directory gets this wrong, and if you're shopping for Mokapen alternatives, that pricing gap changes the math entirely.
Mokapen scores a 4.81/5 for value-for-money on Software Advice, and the fact that your data lives on Italian servers with full GDPR compliance is genuinely appealing. But functionality scores lowest at 4.48/5, the 2-user free cap stings, and flow automation is locked behind the EUR119/month Large plan. Let's look at what else works.
Our Picks (TL;DR)
- Bigin by Zoho CRM - Best simple CRM for micro-teams. Free for 1 user, $9/user/mo after.
- HubSpot CRM - Best free CRM with room to scale.
- Pipedrive - Best for pure sales pipeline work. $14/user/mo, no free plan.
Pricing Comparison
| Tool | Free Plan | Free Limit | Paid From | Best For |
|---|---|---|---|---|
| Mokapen | Yes | 2 users, 1 pipeline, 100MB storage | EUR37/mo (annual) | Solo/duo teams |
| Bigin | Yes | 1 user, 500 records | $9/user/mo | Micro-team CRM |
| HubSpot CRM | Yes | No user cap on core CRM | Sales Hub from $20/user/mo | Scaling teams |
| Pipedrive | No | 14-day trial | $14/user/mo | Deal tracking |
| EngageBay | Yes | 250 contacts | $14.99/user/mo | All-in-one stack |
| Bitrix24 | Yes | Unlimited users, 5GB | $49/mo (5 users) | CRM + projects |
| monday CRM | No | 14-day trial | $12/user/mo (3 min) | Custom workflows |
Mokapen's Medium and Large plans run EUR78/mo and EUR119/mo on annual billing.
Switching CRMs is the easy part. The hard part is filling your new pipeline with contacts that actually connect. Prospeo enriches your CRM with 98% accurate emails and verified mobile numbers - 50+ data points per contact, with native HubSpot, Salesforce, and Pipedrive integrations.
Your new CRM deserves data that doesn't bounce.
Top Mokapen Alternatives Compared
Bigin by Zoho CRM - Best Micro-Team CRM
Bigin is the closest thing to Mokapen's simplicity in a more mature ecosystem. Contacts, a pipeline, basic automation - nothing more, nothing less.
The free plan supports one user with 500 records and one pipeline. Paid tiers run $9/user/month (Express), $15/user/month (Premier), and $21/user/month (Bigin 360) - meaningfully cheaper than Mokapen's EUR37/month once you have 3-4 users. Small business CRM threads on r/smallbusiness consistently recommend Bigin for teams under 10 who want simplicity without toy-tool limitations. We've tested it ourselves and found the onboarding takes about 20 minutes, which is hard to beat.
If you're still deciding what counts as a CRM vs a lightweight tracker, see CRM examples with real pricing.
Use it if you loved Mokapen's simplicity but need more than 2 users without a big price jump.
Skip it if you need project management baked into your CRM - Bigin is pure pipeline and contacts.
HubSpot CRM - Best Free Option to Scale Into
Free. Genuinely free. In our experience, HubSpot's free tier handled everything a small team needed for the first year without hitting a paywall. That's a much bigger runway than Mokapen gives you at $0.
The ecosystem is the real draw - marketing automation, helpdesk, and operations tooling all live under one roof. Sales Hub starts at $20/user/month. The downside is real, though: HubSpot gets expensive fast once you start stacking Hubs, and the upsell pressure is relentless. You'll get nudged toward paid upgrades in ways that range from gentle to genuinely annoying.
If you're comparing HubSpot against other all-in-one suites, our Bitrix24 vs HubSpot breakdown is a useful sanity check.
Use it if you want a free CRM today with a clear upgrade path for the next 2-3 years.
Skip it if you're allergic to platforms that constantly push you toward paid tiers.
Pipedrive - Best for Sales Teams
Pipedrive doesn't try to be a project management tool or a helpdesk. It's a visual sales pipeline, and it does that one thing extremely well.
$14/user/month, no free plan - just a 14-day trial. We've seen small sales teams get productive on Pipedrive within a day. The drag-and-drop pipeline UI is the most intuitive in this price range, and the email integration is tight. If your primary workflow is moving deals through stages and you don't need anything else cluttering the interface, nothing here beats it.
If you're running into process issues (not tool issues), these common sales pipeline challenges are usually the real culprit.
Use it if tracking deals is your main job, not managing projects or support tickets.
Skip it if you relied on Mokapen's project management features - Pipedrive doesn't have them.
EngageBay - All-in-One on a Budget
Here's the pitch: CRM, email marketing, helpdesk, and live chat in one platform. Here's the catch: the free plan caps at 250 contacts. You'll hit that wall in weeks, not months.
The Basic tier bumps to 500 contacts at $14.99/user/month. But if you're a micro-team that needs marketing automation alongside your CRM and genuinely can't afford separate tools, EngageBay packs more into its free tier than almost anyone. Just go in with eyes open about those contact limits - they're the kind of constraint that feels fine on day one and infuriating by month two.
If your main goal is filling the top of funnel cheaply, consider pairing any CRM with free lead generation tools instead of paying for a bundled suite.
Use it if you need CRM + email marketing + support in one tool and your contact list is small.
Skip it if you have more than a few hundred contacts already.
Bitrix24 - CRM + Project Management
This is the closest match to Mokapen's hybrid positioning. Free plan: unlimited users, 5GB storage. Paid plans run $49/month for 5 users up to $350/month for 250 users.
The tradeoff is complexity. Bitrix24 tries to do everything - CRM, projects, HR, telephony, website builder - and the interface reflects that ambition. If simplicity was the reason you chose Mokapen, Bitrix24 will feel like moving from a studio apartment into a warehouse. Every feature you didn't ask for is right there in the sidebar, staring at you. That said, for teams that actually need CRM and project management under one roof without paying for two subscriptions, it's hard to argue with the value.
If you're mostly trying to keep contacts organized (not run a full suite), start with contact management options first.
Use it if you want CRM and project management in one tool and don't mind a learning curve.
Skip it if simplicity was the whole point.
monday CRM - Custom Workflows
monday CRM starts at $12/user/month with a 3-seat minimum, so you're looking at a $36/month floor. You build your own CRM logic on top of monday's board system rather than using a pre-built pipeline.
That flexibility is either exciting or exhausting depending on your temperament. For teams with non-standard sales processes - say you're tracking partnerships, not traditional deals - the ability to design your own workflow from scratch is genuinely useful. For everyone else, it's setup work that delays the moment you actually start selling.
If you're building a workflow-heavy stack, it helps to understand how sales process optimization typically breaks when you add tools.
Use it if your sales process is non-standard and you want to design your own workflow.
Skip it if you just want a traditional CRM that works out of the box.
Which Alternative Should You Pick?
Most lists throw 15+ tools at you. You don't need 15 options.
If you outgrew Mokapen's free plan and just need more seats, Bigin or HubSpot CRM are the straightforward moves. For teams that need marketing automation bundled in, EngageBay covers that gap. And if deal tracking is your life, Pipedrive.
Once you pick a CRM, the next bottleneck is usually list quality - use a data enrichment workflow to keep records usable.
You're comparing CRMs to save money after Mokapen's pricing surprise. Prospeo fits that mindset - verified B2B emails at $0.01 each, 75 free emails per month, no contracts. Plug it into whichever alternative you pick and start prospecting with data that's refreshed every 7 days.
Stop paying enterprise prices for basic contact data.
FAQ
Is Mokapen really free?
Yes, but only for 2 users with 1 pipeline and 100MB storage. Adding a third team member puts you on the Small plan at EUR37/month (annual billing). Most software directories incorrectly list Mokapen starting at EUR9/month - that number is wrong.
How do I migrate contacts without losing data?
Export your Mokapen contacts as CSV, then clean the file before importing into your new CRM. Stale emails and missing phone numbers are the biggest migration killers - running your list through an email verification tool before import saves you from starting fresh with bad data.