10 Best Qwilr Alternatives in 2026: Pricing, Features, and Honest Recommendations

Every "qwilr alternatives" result on page one is written by a vendor trying to sell you their own tool. PandaDoc's list ranks PandaDoc first. Proposify's list ranks Proposify first. Better Proposals signed up for Qwilr and wrote a teardown that - surprise - concludes Better Proposals is better. Same playbook, different logos.

This is the independent guide. No quota tied to the outcome, no product to rank first.

Qwilr is a solid product: 4.6/5 on G2 across 877 reviews, genuinely beautiful interactive proposals, and the fastest implementation time in its category according to G2 data. But "solid" doesn't mean "right for everyone." The 25 mentions on G2 flagging limited customization, the Reddit users complaining about spam folder issues, and the teams staring down Enterprise pricing with a 10-user minimum - they're all looking for something specific. And Qwilr's template count is murkier than it looks. The marketing site says 70+, the welcome email says 150+, and the actual library lands somewhere around 138 with noticeable duplicates. That kind of inconsistency erodes trust fast.

So let's match you to the right tool.

Our Top Picks at a Glance

Every pick below includes real pricing, G2/Capterra ratings, and an honest take on who should skip it.

Why People Switch from Qwilr

Qwilr's G2 reviews tell a clear story. The top five complaints: limited customization (25 mentions), missing advanced editing features (19), difficult editing (17), limited features (19), and integration issues (15). That's not a broken product - it's a product that works great until you need something slightly outside its design philosophy.

The customization complaints are the loudest. Qwilr's block-based editor is beautiful for standard proposals, but the moment you need precise formatting control, custom layouts, or even an undo button (yes, that's a real complaint), you hit walls. The grid rules that make proposals look polished also make them frustrating to customize.

Integration issues with Pipedrive and HubSpot show up repeatedly. Salesforce integration? Gated behind the Enterprise plan at $59/user/month with a 10-user minimum.

Then there's the Reddit feedback that cuts deeper. One user on r/smallbusiness put it bluntly: "payment integration is a pain in the neck and it sends emails that routinely get stuck in recipients' spam folders." That spam folder problem matters more than most people realize - because sometimes the proposal tool isn't the problem. Bad contact data is. If you're sending proposals to outdated or invalid email addresses, even the best-designed proposal lands in a void.

Approval workflows don't exist on Qwilr's Business plan. Content locking is Enterprise-only. Live chat support is gated to the highest tier. These aren't edge features - they're table stakes for teams above five people.

Vendr data shows the average Qwilr contract runs $6,520/year across 10 reported deals, with a max of $22,000/year. That's real money for a tool that still makes you pay extra for API access.

What Qwilr Costs in 2026

A 10-person team on Enterprise pays $7,080/year minimum. API access is a paid add-on even on Enterprise - frustrating for any team trying to automate proposal workflows. The 14-day free trial requires no credit card, which is nice, but you'll feel the pricing pressure fast once you need anything beyond the Business tier.

Qwilr claims 20%+ higher win rates and 75% less time creating materials. If those numbers match your experience, switching has a real cost. But for most teams we've talked to, the savings from switching outweigh the transition pain within a quarter.

The Best Qwilr Alternatives for 2026

PandaDoc - Best All-Around Alternative

G2: 4.7/5 (3,174 reviews) · Capterra: 4.5/5 (1,197 reviews)

PandaDoc is the default answer when someone asks "what should I use instead of Qwilr?" - and for good reason. There's a free plan with unlimited seats and 60 documents per year. A Launch plan at $9/month for teams just getting started. Starter at $19/user/month. Business at $49/user/month with CRM integrations, approval workflows, and content libraries.

Capterra rates PandaDoc higher on functionality (4.3 vs 4.2) while Qwilr edges ahead on ease of use (4.5 vs 4.4) and customer service (4.6 vs 4.3). That trade-off tells you everything: PandaDoc does more, Qwilr does less but more elegantly.

One Reddit user raised a fair counterpoint: they "considered PandaDoc but felt it seems a little unprofessional to send a document from a panda-themed vendor." I disagree - 3,174 G2 reviews and a 4.7 rating suggest buyers don't care about the mascot - but it's worth knowing the perception exists if your clients are buttoned-up enterprise buyers.

Use this if: You want the safest pick with the broadest feature set. 750+ templates, native CRM integrations on Business, and a review volume that dwarfs every competitor on this list.

Skip this if: You care about interactive web-based proposals. PandaDoc generates documents, not web experiences.

The catch: Bulk send, API access, and web forms are add-ons even on the Business plan. That $49/user/month price tag creeps higher fast.

Pricing: Free ($0, 60 docs/yr) · Launch $9/mo · Starter $19/user/mo · Business $49/user/mo · Enterprise custom

Proposify - Best for Team Controls and Approval Workflows

G2: 4.6/5 · Capterra: 4.5/5

Proposify fills Qwilr's single biggest gap: approval workflows. Native multi-step approvals, role-based permissions, pipeline analytics, and content locking - all the controls a growing sales team actually needs.

The quick case for Proposify: If you've got 5+ reps and need to control what goes out the door, this is your tool. The Team plan ($41/user/month annual) unlocks unlimited sends, CRM integrations, and the workflow controls that Qwilr gates behind Enterprise.

The quick case against: The Basic plan at $19/user/month ($29 billed monthly) caps you at 2 users and 5 sends per month with zero integrations. That's not a real plan; it's a taste test.

Worth knowing: Salesforce integration requires the Business plan and costs an additional $9/user/month on top of Business pricing ($3,900/year for 5 users). That adds up quickly.

Pricing: Basic $19/user/mo annual ($29 monthly, max 2 users, 5 sends/mo) · Team $41/user/mo annual · Business $3,900/yr for 5 users

Prospeo - Best for Making Sure Proposals Actually Get Seen

Here's a pattern I've seen repeatedly: a team spends weeks perfecting their proposal template, picks the right tool, nails the design - and then sends it to an email address that bounces. Or worse, it lands in spam because the recipient's domain flags the sender.

This is the "Step 0" problem. Your proposal tool doesn't matter if the contact data underneath it is bad. If you're building an outbound stack, pair your proposal workflow with a deliverability-first process (see email deliverability) and a simple SOP for how to verify an email address.

Prospeo solves this before you ever open your proposal editor. With 143M+ verified emails at 98% accuracy, it verifies prospect email addresses in real time - either through the Chrome extension (40,000+ users) or in bulk via CSV upload. The free tier gives you 75 email verifications per month with no credit card required. If you’re comparing tools, this dovetails with the broader landscape of email lookup tools and email verifier websites.

The results speak for themselves: one customer saw bounce rates drop from 35%+ to under 4% with verified data. That's the difference between a proposal that gets read and one that disappears into a spam folder. If you’re seeing hard bounces, it’s worth understanding errors like 550 Recipient Rejected and how they tie back to list quality.

Self-serve, no contracts, no annual commitments - compare that to Qwilr's annual-only Enterprise billing or GetAccept's mandatory annual contracts on Professional.

Pricing: Free (75 emails/mo) · Paid plans from ~$39/mo · No contracts · Try free at prospeo.io

Better Proposals - Best Value Under $25/User/Month

Every plan includes 24-hour human support with a 2-minute response time. That's not a chatbot - that's actual humans answering within two minutes. For a tool that starts at $13/user/month, that alone sets it apart from competitors charging 3x more with slower support.

G2: Limited reviews (not enough for a reliable rating) · Capterra: Well-reviewed for value

E-signatures, payment collection, and analytics come standard on every tier. The Enterprise plan ($42/user/month) adds content locking, manager approvals, and inline commenting - features Qwilr reserves for its Enterprise tier.

Skip this if: You need to scale past a solo operation on the Starter plan. It's capped at 1 user and 10 sends per month. The value kicks in at Premium ($21/user/month) where you get unlimited users and 50 sends.

The catch: No free plan - just a 14-day trial. And the Starter tier is restrictive enough that most teams will land on Premium or Enterprise.

Pricing: Starter $13/user/mo (1 user, 10 sends) · Premium $21/user/mo · Enterprise $42/user/mo

GetAccept - Best Digital Sales Room (If You Can Afford It)

GetAccept is genuinely impressive - 4.7/5 on G2 with 1,036+ reviews, full digital sales rooms, mutual action plans, and a slick buyer experience. The eSign plan at $25/user/month is reasonable for basic e-signature needs.

But here's where it gets painful: the Professional plan runs $49/user/month with a 5-user minimum. That's $245/month before you've sent a single proposal. HubSpot and Pipedrive integrations are locked to Professional. G2 reviewers flag limited customization and shallow HubSpot integration - ironic for a tool that gates HubSpot access to its $49/user tier.

One G2 reviewer captured the tension perfectly: "I would like to have our entire company use this tool... but the price really makes us consider whether or not this is a good approach."

Here's the thing: if your average deal size is under $10K, you probably don't need a digital sales room. A well-designed proposal with e-signatures gets the job done. GetAccept is built for complex, multi-stakeholder enterprise deals. If that's you, the price makes sense. If you just need to send good-looking proposals, you're overpaying by 2-3x.

Pricing: eSign $25/user/mo · Professional $49/user/mo (min 5 users) · Enterprise custom

Nusii - Best Budget Pick for Small Teams

A 3-person agency switching from Qwilr Enterprise to Nusii saves significantly. The math is simple: Nusii's Agency plan runs $490/year for 3 users.

The product is simple by design: unlimited templates, analytics, e-signing, PDF export, and automatic reminders on all plans. 6,000+ businesses use it. Capterra rates it 4.8/5. The Freelancer plan at $29/month ($290/year) gets you started, though you'll miss CRM integrations and branding removal until you upgrade to Agency.

Pricing: Freelancer $29/mo (1 user) · Agency $490/yr (3 users) · Business $129/mo or $1,290/yr (5 users)

DocSend - Best for Document Tracking and Analytics

DocSend (acquired by Dropbox in 2021) is a different animal. It's not really proposal software - it's document sharing with analytics. If your workflow is "send a PDF and track who reads what," DocSend is excellent. If you need interactive proposals with pricing tables and e-signatures, look elsewhere.

The Personal plan at $10/user/month is tempting but limited to 4 e-signatures per month. Standard at $45/user/month unlocks unlimited e-signatures and video analytics. Advanced Data Rooms at $150/month for 3 users adds due diligence tracking and audit logs.

Pricing: Personal $10/user/mo (4 e-signs) · Standard $45/user/mo · Advanced $150/mo (3 users)

QuoteWerks - Best for IT Channel (MSPs and VARs)

Desktop software founded in 1993 - and still going strong with perpetual licenses. 115+ integrations including real-time distributor pricing for IT channel. If you're an MSP or VAR, this is purpose-built for you.

Everyone else can skip it.

Standard runs $15/month or $199 one-time. Professional at $21/month ($279 one-time) adds CRM integrations. Corporate at $30/month ($419 one-time) unlocks ConnectWise and Autotask integrations. The perpetual license model is increasingly rare and genuinely appealing if you hate subscription creep.

Pricing: Standard $15/mo or $199 one-time · Professional $21/mo or $279 one-time · Corporate $30/mo or $419 one-time

Zoomforth - Best for Enterprise with Flat-Fee Pricing

Starts at $3,000/year as a flat fee - not per-user. SOC 2 Type II, WCAG accessibility, SAML SSO. 4.6/5 on G2 with 45 reviews. If you're an enterprise team tired of per-seat pricing math, Zoomforth's model is refreshing. The catch: 45 G2 reviews is a thin sample, and the product is more "microsites" than "proposals." Know what you're buying.

Pricing: From $3,000/yr flat fee · Enterprise tiers available

DealHub - Best for Enterprise CPQ

Not traditional proposal software - it's a full CPQ + CLM + billing platform. Named "CPQ Company of the Year." If you need guided selling playbooks and contract redlining, this is the enterprise play. Expect $15,000-50,000+/year for mid-market teams. The ROI math only works if you're running complex, multi-product deals with heavy configuration needs.

Pricing: Custom only · Expect $15,000-50,000+/yr for mid-market

Arrows - Best for HubSpot-Native Teams

Built exclusively for HubSpot with 4.9 stars on the HubSpot Marketplace and 1,500+ installs. Backed by HubSpot Ventures. Customers report 44% higher win rates with Arrows sales rooms and a 58% reduction in average implementation time - saving roughly 30 minutes per customer per week. If your entire GTM stack lives in HubSpot, Arrows fits like a glove.

If it doesn't, this tool literally won't work for you.

Pricing: Not published · Expect $49-99/month based on market positioning

Honorable mentions: We also evaluated Responsive (formerly RFPIO), Loopio, and ClientPoint. All three are strong in RFP response management but are purpose-built for a different workflow than proposal creation. If your primary need is responding to formal RFPs rather than creating sales proposals, they're worth a look.

Master Comparison Table

Notes: PandaDoc is the only tool with a true free plan. All tools except Zoomforth and Arrows include e-signatures. CRM integrations are typically gated to mid-tier plans or higher.

Annual Cost by Team Size (Top 6 Tools)

The cost differences are stark. A 10-person team on GetAccept Professional pays $5,880/year. The same team on Better Proposals Premium pays $2,520. That's $3,360/year you could spend on literally anything else.

When to Stay with Qwilr

Stay if:

• You love interactive web-based proposals and the "webpage not PDF" approach is core to your brand
• Your team is under 5 users on the Business plan ($35/user/month is competitive)
• You value block-by-block engagement tracking - Qwilr's analytics are genuinely best-in-class
• You're already integrated with HubSpot or Pipedrive and everything works

Switch if:

• You need approval workflows and can't justify Enterprise pricing to get them
• Your team is growing and the jump to $59/user/month (with a 10-user minimum) stings
• You need deep CRM integrations on a lower tier - Salesforce is Enterprise-only
• Your proposals are landing in spam folders (this is a data problem, not a Qwilr problem)
• You've hit the customization ceiling and the grid-based editor is fighting you

How to Choose the Right Proposal Tool

By budget:

By team size: Solo users should start with Nusii Freelancer or PandaDoc Free. Teams of 2-10 get the best value from Better Proposals Premium or Proposify Team. Teams above 10 should evaluate Proposify Business or GetAccept Professional.

By primary need: If design flexibility matters most, honestly, stay with Qwilr. For approval workflows, Proposify is the clear winner. For budget, Nusii. For the broadest feature set, PandaDoc.

Real talk: the best proposal tool in the world is useless if your contact data is stale. Whether you're evaluating Qwilr alternatives or sticking with what you have, pick the proposal platform that fits your workflow - then make sure the data feeding it is clean. If you need a broader shortlist, start with these B2B email lookup tools.

FAQ

Is there a free Qwilr alternative?

PandaDoc offers a free plan with 60 documents per year, unlimited seats, and e-signatures - the only true $0 option with ongoing access. Nusii and Better Proposals offer 14-day free trials but no permanent free tier.

What's the cheapest Qwilr alternative for a small team?

Nusii Agency at $490/year for 3 users is the cheapest full-featured option for small agencies. Better Proposals Starter at $13/user/month is the best per-seat value with e-signatures and payment collection included on every plan. Both undercut Qwilr Business ($35/user/month) by 50-70%.

Is PandaDoc better than Qwilr?

PandaDoc has more features (750+ templates, approval workflows, CRM integrations on lower tiers) and 3,174 G2 reviews at 4.7/5. Qwilr wins on interactive web-based proposal design and faster implementation per G2 comparison data. PandaDoc is the safer choice; Qwilr is the more visually distinctive one.

Can I migrate my proposals from Qwilr to another tool?

Qwilr has no native export or migration tool - you'll need to manually recreate proposals in your new platform. Most alternatives (PandaDoc, Proposify, Better Proposals) offer onboarding support and template libraries to speed up the transition. Budget 1-2 weeks for a team of 5 to rebuild core templates.

Why do my Qwilr proposals end up in spam?

Proposal emails land in spam when recipient addresses are invalid, outdated, or on catch-all domains that flag unknown senders. Verifying prospect emails before sending - using a tool like Prospeo at 98% accuracy - reduces bounces and improves inbox placement. The proposal platform matters less than the data quality behind it.